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Harvey Nichols and Company Limited ("Harvey Nichols", “we”, “us”) includes its holding company and any of its subsidiary or associated companies from time to time or those of any such holding company wherever registered or incorporated.
Harvey Nichols is committed to protecting and respecting any personal information you share with us. This statement describes what types of information we collect from you, how it is used by us, how we share it with others, how you can manage the information we hold and how you can contact us.
Sometimes, the contents of this statement may change so you may wish to check this page occasionally to ensure you are still happy to share your information with us. Where possible, we will also contact you directly to notify you of these changes.
This version of our Privacy Notice is live from 3 May 2018.
What information do we collect?
We only collect information that is necessary, relevant and adequate for the purpose you are providing it for.
Personal data you share with us
We may ask for personal data when you order from us; this includes when you order from the Website or over the phone, when you register for a My HN or Rewards by Harvey Nichols account, when you book a table at one of our restaurants, when you use our stylists or beauty services, or when you sign up to our mailing list.
The information we collect includes but is not limited to:
- Name (including title);
- Delivery Address;
- Billing Address;
- Payment card details;
- Phone number;
- Date of birth;
- Email address.
Personal data we receive from other sources
We sometimes obtain information about you or your purchases from other third parties, including our Concession partners on the purchases you make with them in our stores. These companies have their own privacy policies explaining how they use and share your personal data. You should carefully review these privacy policies prior to engaging with the third party, to make sure that you are happy with them.
Personal data we collect about you
We will collect your information when you use Harvey Nichols’s websites, applications and our customer service centres. Some of this data does not identify you personally but provides us with information about how you use our services and engage with us in order to improve our services and make them more useful to you.
The information we collect includes but is not limited to:
- The date and time you used our services;
- The pages you visited on our website and how long you visited us for;
- The products you viewed or added to your basket;
- Your IP address;
- Your location (where you have permitted access to this);
- The internet browser and devices you are using;
- Voice recordings of calls you make to our customer service centre;
- Hero “Live chat” record;
- Any information within correspondence you send to us;
- Where you engage with us in a business context, we may collect your job title, company contact details (including email addresses), and company details (some of which we may obtain from an online or public business directories).
How do we use this information?
Harvey Nichols will only process information that is necessary for the purpose for which it has been collected. You will always have the option not to receive marketing communications from us (and you can withdraw your consent or object at any time). We will never send you unsolicited ‘junk’ email or communications, or share your personal information with anyone else who might.
There are various ways in which we may use or process your personal information. We list these below:
Where you have provided your consent, we may use and process your information to contact you from time to time through electronic channels such as email about promotions, events, products, services or information which we think may be of interest to you.
You can withdraw your consent at any time by emailing email@example.com or, in relation to any marketing messages you receive, by selecting the unsubscribe option included in those messages.
We may use and process your personal information where this is necessary to perform a contract such as to fulfil and complete your orders and purchases.
We may also use and process your personal information if you have signed up to our Rewards by Harvey Nichols programme, in order to send you information about how the programme works, statement information, and account updates.
We may process your personal information to comply with any legal and/or regulatory requirements.
We may need to process your personal information to contact you if there is an urgent safety or product recall notice and we need to tell you about it.
We may use and process your personal information as set out below where it is necessary for us to carry out activities for which it is in our legitimate interests as a business to do so.
Processing necessary for us to support customers with sales and other enquiries
In order to support sales and/or queries, we may use your information:
- To respond to correspondence you send to us and fulfil the requests you make to us (for example: sending you information about a product or making an appointment with Beauty Concierge.
Processing necessary for us to respond to understanding customers’ needs
To develop and improve our relationship with you, we may use your information:
- To analyse, evaluate and improve our products and services, including use of our website, applications, customer service centre, stores and restaurants, in order to improve your customer experience (where possible we will use data amalgamated from many people so that it doesn’t identify you personally);
- To undertake market analysis and research (including contacting you with customer surveys) so that we can better understand you as a customer
- To provide tailored offers, products and services by post that we think you will be interested in. We will only send email marketing communications to you if you have provided your consent for us to do so;
- We may use automated methods to analyse, combine and evaluate information that you have provided to us (including the sharing of your personal information within our group of companies). We collect and analyse this information in this way so that we can deliver the most appropriate customer experience to you by tailoring, personalising and making relevant all our service and communications (for example, when we receive a product in we think you might like).
Processing necessary for us to operate the administrative and technical aspects of our business efficiently and effectively
To protect your personal information, we may use your data;
- To verify the accuracy of information that we hold about you and create a better understanding of you as a customer;
- For network and information security purposes i.e. in order for us to take steps to protect your information against loss, damage, theft or unauthorised access;
- To comply with a request from you in connection with the exercise of your rights (for example where you have asked us not to contact you for marketing purposes, we will keep a record of this on our suppression lists in order to be able to comply with your request);
- To inform you of updates to our terms and conditions and policies.
Processing necessary for us to promote our business, brands and products and measure the reach and effectiveness of our campaigns
To support and promote the Group, we may use your information:
- To send you marketing information from time to time after you have purchased a product or service from us, or made a purchasing enquiry or closed your browser with items in your shopping basket. You have the right to opt out of us sending you this information at any time;
- As a business customer, acting on behalf of said business or where we have obtained your business contact details from our Corporate Hampers service, we may contact you from time to time with marketing information (unless you object) if you have expressly indicated to us that you are acting on behalf of said business or where we have obtained your business contact details from our Corporate Hampers service. In relation to any such information we send by email we will include an option allowing you to object to receiving future messages by unsubscribing;
- To show you targeted advertising online through social media and other platforms operated by other companies, unless you object. You may receive advertising based on information about you that we have provided to the platform or because, at our request, the platform has identified you as having similar attributes to the individuals whose details it has received from us. To find out more, please refer to the information provided in the help pages of the platforms on which you receive advertising from us;
- To administer competitions and promotions that you enter with us from time to time and to distribute prizes.
How do we share this information?
We do not sell your information to third parties. However, we may from time to time disclose your information to the following categories of companies or organisations to which we pass the responsibility to handle services on our behalf:
Service providers who help us to operate our Website and App, fulfil your orders and deliver our products to you, including:
- Credit reference agencies;
- Payment providers;
- IT support;
- Direct marketing communications agencies and consultants;
- Market research and market analytics service providers;
- Legal and other professional advisors.
- Certain regulatory bodies, government and enforcement agencies, where required.
- Companies like Google/Facebook to show you products that might interest you while you’re browsing the internet. This is based on either your marketing consent or your acceptance of cookies on our websites. See our Cookies Notice for details.
We take steps to ensure that any third party partners who handle your information comply with data protection legislation and protect your information just as we do. We only disclose personal information that is necessary for them to provide the service that they are undertaking on our behalf. We will aim to anonymise your information or use aggregated none specific data sets where ever possible.
Due to the international nature of our business, there may be some instances where your information is processed or stored outside of the EU. In those instances, we will ensure that appropriate safeguards are in place for that transfer and storage as required by applicable law.
How long do we keep your information for?
We will not hold your personal information in an identifiable format for any longer than is necessary. If you are a customer or otherwise have a relationship with us we will hold personal information about you for a longer period than if we have obtained your details in connection with a prospective relationship.
How can you manage the information we hold about you?
You have the right as an individual to access any personal information we hold about you and make corrections if necessary. You also have the right to withdraw any consent you have previously given us and, in certain circumstances, ask us to erase information we hold about you. You can also object to us using your personal information (where we rely on our business interests to process and use your personal information).
You have a number of rights in relation to your personal information under data protection law. In relation to most rights, we will ask you for information to confirm your identity and, where applicable, to help us search for your personal information. We will respond to you within a month after we have received any request (including any identification documents requested).
You have the right to:
- Ask for a copy of the information that we hold about you;
- Correct and update your information;
- Withdraw your consent (where we rely on it);
- Object to our use of your information (where we rely on our legitimate interests to use your personal information) provided we do not have any lawful reason to continue to use and process the information. When we do rely on our legitimate interests to use your personal information for direct marketing, we will always comply with your right to object;
- Erase your information (or restrict the use of it), provided we do not have any lawful reason to continue to use and process that information;
- Provide you your information in a structured data file, where we rely on your consent to use and process your personal information or need to process it in connection with your purchase
You can exercise the above rights and/or manage your information by contacting us using the details below:
You have the right to lodge a complaint with a data protection regulator in Europe, in particular in a country you work or live or where your legal rights have been infringed. The contact details for the Information Commissioner’s Office, the data protection regulator in the UK, are below: